Learn How Microsoft 365 Co-pilot Is Going to Transform M365 Apps

Tanya Wetson-Catt • 31 July 2023

Advanced AI is a new buzzword in cloud computing. The launch of tools like ChatGPT and Bard have made big waves. Developers are now racing to introduce the next level of features to apps. Features that do part of your work for you. Such as writing emails or making follow-up checklists based on contact data.


These AI-based applications do much more than automate processes. People are using them to write business correspondence, create websites, and write scripts. AI is also quickly transforming the everyday office workflow.


Microsoft is one of the biggest players in the office application field. It’s at the forefront of introducing transformative technology. The company is about to transform Microsoft 365 in a huge way with its new Co-pilot tool.


Microsoft 365 Copilot is a new tool designed to help users get the most out of their Microsoft 365 apps. This revolutionary tool is an intelligent, personalized assistant. It's designed to help users navigate and use M365 more efficiently. 


In this article, we'll take a closer look at Microsoft 365 Co-pilot. And tell you the key ways it's going to improve M365 apps and your business workflows.

What is Microsoft 365 Co-pilot?


Microsoft 365 Co-pilot is an AI-powered assistant. It helps users with their day-to-day tasks in M365 apps. It's like having a personal assistant right in your Office apps. Users can ask questions, get help with tasks, and receive personalized recommendations. Co-pilot responds leveraging the context of their usage patterns.


Microsoft 365 Co-pilot works across all M365 apps. This includes:


  • Word
  • Excel
  • PowerPoint
  • Outlook
  • Teams
  • and more


Whether you're doing any number of tasks, Microsoft 365 Co-pilot is there to assist you. This includes working on a document, meeting scheduling, or collaborating with a team.

 

How Does Microsoft 365 Co-pilot Work?


Microsoft 365 Co-pilot uses AI and machine learning to understand users' needs. It provides personalized help. It uses data from users' interactions with M365 apps. It learns a user's usage patterns and offers recommendations based on their preferences.


For example, say you frequently use certain features in Excel. Microsoft 365 Co-pilot will learn this. It will offer suggestions when it detects that you're working on a similar task.

Say that you're working on a presentation in PowerPoint and struggling with design.


Microsoft 365 Co-pilot can offer design suggestions based on your company's brand guidelines.


Microsoft 365 Co-pilot can also help users with common tasks. Tasks such as, scheduling meetings and managing emails. Users can simply ask Co-pilot for help. They can ask it to schedule a meeting or find an email from a specific person, and Co-pilot will take care of the rest.


Why is Microsoft Co-pilot Important?


Co-pilot is important because it can help users be more productive and efficient. By providing personalized support, the tool can save users time and reduce frustration.

Imagine you're working on a report in Word and you're struggling to format a table.


Instead of spending time searching for a solution online. Or trying to figure it out on your own, you can simply ask Microsoft 365 Co-pilot for help. Co-pilot can offer suggestions. It can even walk you through the process, saving you time and reducing frustration.


Microsoft 365 Co-pilot is also important because it can help users get more out of their M365 apps. Many users may not be aware of all the features and capabilities of their M365 apps. But with Co-pilot, they can discover new ways to work more efficiently and effectively.


The capabilities of Co-pilot go even further. Say that you need to give your team an update on a marketing strategy. You won’t need to dig out emails, chat threads, or meeting notes. Instead, you can ask Co-pilot to “tell my team how we updated the marketing strategy.” The app will then search all those places for you and craft an update for your team.


Need a first draft of a meeting agenda or presentation? Just ask Co-pilot. It can access existing M365 documents and content and craft an initial draft for you.


Benefits of Using Microsoft 365 Co-pilot


Personalized Help


Microsoft 365 Co-pilot provides personalized help based on users' usage patterns and preferences. This means that users get the help they need when they need it, without having to search for solutions on their own.


Time Saving


Microsoft 365 Co-pilot can help users save time on common tasks. Such as scheduling meetings and formatting documents. It can take on many information gathering tasks, like summarizing meeting notes. This saves users considerable time. Especially for manual tasks such as searching for information.


Knowledge workers spend an average of 2.5 hours per day searching for information.

 

Reduced Frustration


Microsoft 365 Co-pilot can help reduce frustration. It provides solutions when users are stuck on a task. The tool can also help users struggling with an Excel chart or table. Instead of having to figure out how to generate it, they can simply give a command to Co-pilot to do it for them.


Improved Productivity


Microsoft Co-pilot handles tasks that go beyond what business apps have historically done. For example, you can use it in PowerPoint to create a presentation for you. Use a command such as, “Create a six-slide presentation based on (this) document.” You can also tell it to find appropriate Microsoft stock photos and insert them.


The sky is the limit right now for how much this tool is going to impact office productivity.

 

When Will Microsoft 365 Co-pilot Be Available?


At the writing of this article, Microsoft hasn’t announced a release date yet. It is currently testing Co-pilot with a limited number of users. You will most likely see it coming out sometime soon.


Improve Your Microsoft 365 Value & Security


Need help with security or setup in Microsoft 365? Give us a call today to talk to one of our cloud app experts.

Let's Talk Tech

More from our blog

by Tanya Wetson-Catt 23 April 2025
Malware and ransomware are two types of bad software. They can damage your computer or steal your data. Downloading this harmful software comes with serious consequences. In 2024, there were more than 60 million new strains of malware found on the internet. This is why it’s critical to understand the difference between them. This article will help you understand both types of threats. What is Malware? Malware is a general term that means "malicious software." It includes many types of harmful programs. Depending on the type, malware can do different bad things to your computer. These are the four main types of malware: Viruses: These spread from one computer to another. Worms: They can copy themselves without your help. Trojans: They trick you into thinking they're good programs. Spyware: This type watches what you do on your computer. Malware can cause a lot of problems. If you get malware on your device, it can: Slow down your computer Delete your files Steal your personal info Use your computer to attack others What is Ransomware? Ransomware is a type of malware. It locks your files or your entire computer. Then it demands money to unlock them. It is a form of digital kidnapping of your data. Ransomware goes by a pretty basic pattern: It infects your computer, normally through an e-mail or download. It encrypts your files. This means it locks them with a secret code. It displays a message. The message requests money to decrypt your files. You may be provided with a key to unlock the files if you pay. In other cases, the attackers abscond with your money. As of 2024, the average ransom was $2.73 million . This is almost a $1 million increase from the previous year according to Sophos. There are primarily two types of ransomware: Locker ransomware: This locks the whole computer. Crypto ransomware: This only encrypts your files. How are Malware and Ransomware Different? The main difference between malware and ransomware is their goal. Malware wants to cause damage or steal info. Ransomware wants to get money from you directly. While malware wants to take your data, ransomware will lock your files and demand payment to unlock them. Their methods are also different. Malware works in secret and you may not know it’s there. Ransomware makes its presence known so the attackers can ask you for money. How Does It Get Onto Your Computer? Malware and ransomware can end up on your computer in many of the same ways. These include: Through email attachments Via phony websites Via a USB drive with an infection From using outdated software These are the most common methods, but new techniques are on the rise. Fileless malware was expected to grow 65% in 2024 , and AI-assisted malware may make up 20% of strains in 2025. If you get infected by malware or ransomware, it’s important to act quickly. You should know these signs of infection to protect yourself. For malware: Your computer is slow Strange pop-ups appear Programs crash often For ransomware: You can't open your files You see a ransom note on your screen Your desktop background changes to a warning How Can You Protect Yourself? You can take steps to stay safe from both malware and ransomware. First, here are some general safety tips for malware and ransomware: Keep your software up to date Use strong passwords Don't click on strange links or attachments Backup your files regularly For malware specifically, you can protect yourself by using anti-virus programs and being selective with what you download. To stay safe from ransomware, take offline backups of your files and use ransomware-specific protection tools. What to Do If You’re Attacked If you suspect that you have malware or ransomware, take action right away. For Malware: Go offline Run full anti-virus Delete infected files Change all your passwords For Ransomware: Go offline Don't pay the ransom (it may not work) Report the attack to the police Restore your files from a backup Why It Pays to Know the Difference Knowing the difference between malware and ransomware can help with better protection. This will help you respond in the best way when attacked. The more you know what you are against, the better your chance at taking the right steps to keep yourself safe. If you are under attack, knowing what type of threat it is helps you take quicker action. You can take proper steps towards rectifying the problem and keeping your data safe. Stay Safe in the Digital World The digital world can be hazardous. But you can keep safe if you’re careful. Keep in mind the differences between malware and ransomware, and practice good safety habits daily. And, if you are in need of help to keep yourself safe on the internet, never hesitate to ask for assistance.  For further information on protecting your digital life, contact us. We want to help keep you secure in the face of all types of cyber threats.
by Tanya Wetson-Catt 16 April 2025
Technology is fast, and in no time, our gadgets get outdated. According to data from Statista , consumers replace their devices about every 2-3 years. Still, it can be tricky to determine when an upgrade is needed. Upgrading your device isn’t just about having the latest gadget. An up-to-date device is safer and more efficient. This article will help you in spotting the signs that your gadget needs replacement. We will talk about seven signs that it is time to get a new one. 7 Signs It’s Time for a Device Upgrade It can be hard to tell when you need a new device, especially if you feel the current one is working fine. There are a few ways to tell your device is outdated, from slow loading times to lack of storage. Here are 7 signs it’s time for a device upgrade: 1. Is Your Device Slow and Laggy? Slow performance is a major indicator. If your device takes an eternity to boot up, that might be a sign to get an upgrade. Apps that take too long to open can be really frustrating. Slow internet access could mean your gadget is getting older. Most of us use our phones, computers, and tablets for day-to-day activities. A slow device makes texting, sending emails, managing calendars, and doing work more difficult. If you can save time in your day with work and personal tasks, the cost of an upgrade may be worth it. 2. Frequent Freezing and Crashing Does your device freeze often? Crashes are another bad sign . If you see the spinning wheel a lot, your device might be struggling. These issues mean your device can't keep up with today's demands. Freezing and crashing can impact your productivity. Imagine working on a document on your computer and losing everything when it crashes, or taking 20 minutes to type a simple email. This is why it’s important to have an up-to-date device. 3. How’s You Battery Life? Battery problems are a clear upgrade sign. If your device dies quickly, it's a red flag. Needing to charge multiple times a day is not normal. A healthy device should last most of the day on one charge. Check to see if your battery is swollen. This is a safety hazard and should be dealt with immediately. If your device often overheats, the battery may be malfunctioning. These are some pretty serious issues that, in most cases, mean it's time for a new device. 4. Is Your Storage Always Full? Running out of space all the time? That's a good indication that an upgrade is due. It is frustrating when you can't install new apps. Constantly deleting photos and files is a pain. More storage is one great reason to upgrade. 5. Are You Missing Out on New Features? New devices boast cool new features. If your device can't get the latest updates, you're missing out. Newer models often boast better cameras and screens. They also have faster processors and more memory. Age plays a huge factor in device performance. Most smartphones last around 2-3 years, and laptops, perhaps 3-5 years. If your device is older than this, then it might be time for an upgrade. Older devices struggle with new software and apps. 6. Are Repairs Costing Too Much? Repairing old devices can be costly. If the repair costs are high, upgrading may be wiser. Sometimes, the repair costs are almost equal to a new device. In such cases, it is often better to buy a new one. Since older devices usually go for less on the market, repair costs can add up quickly. For example, if you break the screen on your iPhone X, it can cost more than £230 to repair it. An iPhone X can be purchased for around £135. These repair costs are more than the value of the actual device. If you’ve had it for a while, you may have paid closer to £700 at the time of release. When you combine what you spent on your current device with any repair costs, you’ll notice it’s much better to upgrade. 7. Does Your Device Support the Latest Software? Older devices often can't run new software. This may be a security risk and also means you miss new features. Consider upgrading if your device can't update to the latest OS. Old software has security holes in it. Your data can easily be compromised by this kind of threat. Most hackers usually attack those gadgets operating on older, obsolete systems. This is why it’s important to keep your devices updated . If you keep an old device around, your data becomes vulnerable. You won’t be protected by the latest security patches. A new device running on the latest update is the safest option. Ready for a Fresh Start? If you have been noticing these signs, then that is probably the time for an upgrade. The new device will make your digital life easier, more fun, and a bit safer. Think about your needs and budget in choosing a new device. Don't wrestle with an older, slower device; upgrade to one that will serve you much better. Your increased security and productivity will thank you in the future. If you need help choosing a new device, contact us today.
by Tanya Wetson-Catt 9 April 2025
Device storage decides how many applications, photos, and files you can retain on your device. When you run out of storage, it can affect your productivity and device performance. But finding the right storage amount isn’t always easy. We can underestimate what we need or get too much storage. This guide will help you figure out how much storage is actually needed. What is device storage? Device storage refers to space on the phone, tablet, or computer. The device storage stores all your data such as apps, photos, videos, and documents. When you fill up your storage space, you can no longer save videos and documents. In that case, you would need to pay for additional storage or get a new device. There are two major types of storage: Internal Storage: This is a built-in device. It can't be removed, and is usually faster compared to external storage. External Storage: This includes SD cards and USB drives, which can be added or removed. They give you more space but may be slower. Different devices come with various storage options. Let's look at some common ones: Smartphones: Most smartphones start at 64GB. High-end models can have up to 1TB. iPhones don't have SD card slots. Many Android phones do. Tablets: Tablets typically range from 32GB to 256GB. Some have slots for memory cards if you need more space. Laptops : Laptops tend to contain 128GB to 1TB of storage. You can generally upgrade that later. Desktops : Desktop computers can have really large storage. 1TB to 4TB is common. You can easily add more if needed. How Much Storage Do You Really Need? It can be difficult to know how much storage you really need. Many people get too much or too little storage. Your storage needs depend on how you use your device. Let's look at some common user types: Basic Users If you mostly browse the web and use simple apps, 64GB might do the job. This is enough for: Email Social media Light photo taking Average Users For people who take lots of photos and use many apps, 128GB to 256GB works best. This covers: Many apps Photo libraries Some video storage Power Users Video editing Large game libraries Huge photo collections Professional Users Some jobs need even more space. 1TB or more is common for: 4K video production Large datasets Professional photo editing How Can You Manage Device Storage Better? You can optimise your storage to avoid running out of space. Here are some tips; Use cloud storage: Services like Google Drive or iCloud can store your files online and save device space. 65.2% of people use cloud storage as their primary storage. Delete unused apps: Remove apps you don't use. They take up space and might slow down your device. Clear cache regularly: Many apps store temporary files. Clearing these can free up space. Use streaming services: Stream music and videos rather than download them. That saves a lot of space. What Takes Up The More Storage? Some things use more storage than others. Here are the biggest storage users: Videos : Videos are space hungry. A 1-hour 4K video can take up 7GB or more. Photos : Photos take less space compared to videos. However, they accumulate rather fast. 1000 high-quality photos may take up 5GB. Games: Modern games are huge. Some can be over 100GB each. Apps: Most apps are small. But some, like editing tools, can be very large. What to Do If You Run Out of Storage? If you run out of space, you can add more storage by using SD cards or an external drive. This is a great option instead of buying a new device. If possible, change your device for one with higher storage. An upgrade will give you more space internally. You can also put more files in the cloud with cloud storage solutions. Some popular options are Google Drive and Dropbox. This frees up more space on your device. How to Choose the Right Storage for Your Next Device When buying a new device, keep in mind how many photos and videos you take, how many apps or games you download, and whether you work with big files. Choose a device that will have enough storage for your needs. It's better to have too much than too little. Now you are aware of much more about device storage. You can make a better choice for your next device. Your needs may change over time, so it’s usually wise to get more storage than you think you need.  Do you still have questions about device storage? Contact us for personalised advice. We are here to help you find the right device with just the right amount of storage.